Library Policies
Ossian Public Library
123 West Main Street
Ossian, Iowa 52161
By-Laws
Revised and Approved
April 23, 2018
Ossian Public Library Board of Trustees By-Laws
Article I- Name
The name of this organization shall be the Ossian Public Library Board of Trustees.
Article II - Purposes
To promote interest in the library.
To oversee the provision of library services.
Article III - Members
Section 1. The board shall consist of five members appointed by the city council for staggered
six-year terms.
Section 2. If a vacancy occurs before a term is expired, a new member will be appointed to fill the unexpired term.
Section 3.
(A) The term shall be six years except to fill vacancies. Each term shall commence on July first.
(B) The position of any trustee shall be vacant if he/she moves permanently from the city (or county in the case of the rural member); if he/she is absent from six consecutive regular meetings of the board, except in the case of sickness or temporary absence from the city. Vacancies shall be filled by appointment of the Mayor with approval of the city council and the new trustee shall fill out the unexpired term for which the appointment is made.
Section 4. Trustees shall receive no compensation for their services.
Article IV - Powers
Section 1. To meet and organize annually at the August meeting by electing a president, vice president and secretary. The city clerk shall serve as the treasurer of the board.
Section 2. To employ a library director and/or assistants and employees as may be necessary for the proper management of said library; to fix their compensation and terms of employment (by a majority of the members of said board) with approval of the city council.
Section 3. To remove such library director, assistants, or employees by a majority vote of the members of said board for misdemeanor, incompetence, or inattention to the duties of such employment.
Section 4. To select and purchase, with the library director’s direction, books, periodicals, pamphlets, papers, maps, journals, furniture, fixtures, computers and other necessary supplies for the library.
Section 5. To have charge, control and supervision of said library; directing and controlling all the affairs of said library.
Section 6. To authorize the use of said library for non-residents of the city.
Section 7. To make, adopt, or repeal rules and regulations as may be necessary for the care and use of said library.
Section 8. To have control of the expenditure of all moneys collected, donated or appropriated for the library fund and to audit and approve all library expenditures.
Section 9. To keep a record of the board’s proceedings and financial records in the library and open to the public.
Article V - Officers
Section 1. The officers of the Library Board shall consist of a president, vice president, secretary and treasurer (city clerk).
Section 2. The executive committee shall consist of the officers of the board.
Section 3. The president shall reside at all meetings of the board, authorize calls for any special meetings, appoint all committees, execute all documents authorized by the board, and serve as ex-officio voting member of all committees and generally perform all duties associated with that office.
Section 4. The vice president, in the event of the absence or disability of the president, or of a vacancy in that office, shall assume and perform the duties and functions of the president.
Section 5. The secretary shall keep a true and accurate account of all meetings or other such duties as are generally associated with that office.
Section 6. The terms of office shall be staggered six-year terms. Example: one term expires in 2015; one term expires in 2016; one term expires in 2017; two terms expire in 2018 and so on.
Article VI - Committees
The president shall appoint all standing committees and special committees.
Article VII - Meetings
Section 1. The board shall meet in the library at least ten times yearly, with extra meetings called as necessary to transact business at a time and date designated by the board.
Section 2. A quorum shall consist of three members.
Section 3. The library director shall be present at all of the meetings of the board.
Article VIII - Order of Business
1. Call to order
2. Minutes of previous meeting
3. Financial report
4. Old business
5. New business
6. Adjournment
Article IX - Amendments
Section 1. These by-laws may be amended at a board meeting by a majority vote of the board, provided written notice of the proposed amendment shall have been mailed to each member at least ten days prior to the meeting at which time such action is proposed to be taken.
Revised and Approved 4/23/2018
Mission and Vision Statements
Ossian Public Library
123 West Main Street
Ossian, Iowa 52161
Mission
The Ossian Public Library enhances the quality of life in our community and the surrounding area by providing the resources and services for lifelong learning and enjoyment, the space and opportunities to gather and connect, and by fostering a love of reading through print and electronic technologies.
Vision
The Ossian Public Library provides free and equitable access to cultural and educational experiences, celebrates ideas, promotes creativity and intellectual freedom, responds to the needs of the community and enriches lives.
Approved 4/23/2018
Long Range Plans
Ossian Public Library
123 West Main Street
Ossian, Iowa 52161
Long Range Plans
A. Continue to staff the Library with a state certified librarian/director, and quality support personnel who are willing to learn, adapt to new technologies, and always look to the future.
B. Develop our collection to reflect our roles in the community, striving for quality rather than quantity. A community survey will be conducted at least once every five (5) years to identify our changing community.
C. To provide preschool and other children and adult programs, along with cooperation with individuals, groups, and organizations within our service area, in the lifelong learning process.
D. To provide a first rate facility, accessible to all persons in the community.
E. To continually update our library to grow with the new trends in technology.
F. To conduct an ongoing weeding process to prevent our collection from becoming obsolete and stale.
G. To work with the county Library Association in promoting our libraries in the county and supporting one another.
Reviewed 4/23/2018
Five Year Plan
2016
Ossian Public Library
123 West Main Street
Ossian, Iowa 52161
Ossian Public Library Five Year Plan 2016
Community
Ossian is a community of 845 residents. The community is primarily white population with a small percentage of Hispanic citizens. 77 percent of the population is over 18 years old. Most of the housing is occupied. The average travel time to work for our residents is 10 to 25 minutes, which means a large share of our residents commute to surrounding communities for work. Ossian has two schools within walking distance of the Library. We also have a large daycare within walking distance and several home daycares who take part in our Summer Reading Program. The city has lost two businesses in the past year. We are in a rural area with a small business district, Catholic, Lutheran and Baptist Churches. We have 2 convenience stores because we are on a Highway. 80 per cent of our housing is owner occupied.
Building
The library has been in its present location since 1974, it shares the building with the Community Center, City Offices and public restrooms. The library is located on Highway 52 with street parking which is usually available. The building is handicapped accessible and on one level. The space is adequate for both our collection and programing. Occasional large programs are held in the Community Center. The building is in has been maintained well and is in good condition. We installed new carpet in December 2011/January 2012. We also remodeled our circulation area in August 2014. Both major projects were funded with grants donations and fundraisers. Both projects much improved how welcoming the library feels, especially to children. The City has plans to update the lighting fixtures.
Collection
Our library goal is to add proportionately balance new purchases of books between children’s and adult books. Our Young Adult section is also growing. We follow our collection policy and also weed every section yearly. Our material types include: adult fiction, picture books, board books, big books, beginning readers, chapter books, junior fiction, young adult, non- fiction (easy, junior and adult) books on CD, Videos- both VHS and DVD, magazines for adults teen and children. We frequently use interlibrary loan to obtain books to fill patron requests. When patrons request purchases we buy the book if it will fit our buying criteria and show promise for use in the community.
Staff
The library is staffed with the Director and an assistant for an average of 42 hours a week with the assistant working 10. We have had the same director for 13 years, we are on our 3rd assistant in that same time period. All three assistants have had post high school education and the Director has her BA. The director’s role has changed with the addition of more patron computers and the addition of the website but still has time for her duties. The hours allotted to this position may have to be evaluated in in about two years to see how future changes affect the work load. The assistant position is good for two days a week and covering for director vacation time and meetings. The board encourages and funds continuing education for the Director. The director has even been able to choose more education with the availability of webinars.
Budget Allocation
The budget of the library has increased gradually over time to cover technology needs and the increase in material costs. Our total operating expenditures are average to above average among our peers on CollectConnect.
Our plans
Over the next five years our plans include:
Fundraisers to increase our trust fund for future projects and emergencies:
In September 2016 have a fall arrangement Silent Auction
Continue replacing at least one computer per year:
In June of each year replace one computer. More, if financially possible.
Redesign our children’s area:
In September/October 2016 get estimate for bench and shelving in children’s area.
November write grant to WCCF for what we need beyond what we can use from trust fund.
If we receive grant do work on children’s area/ if not brainstorm for other funding methods- possibly the Depot.
Keep evaluating our children’s and teen programs to meet the needs of parents and children:
Keep records of attendance and methods of advertising. If not working, try a different approach within 3 months.
Keep our large print collection growing and current for the needs of our aging population.
Many of our regular patrons are aging we need to buy large print for our future needs. We are currently in a 24 books/year plan and supplement that with other purchases. We need to keep watching to make sure this meets our large print needs.
Look for opportunities for Adult programing:
When we do a Survey one or more of the questions should address this- use these to plan adult Programing
To follow our Collection policy to meet the needs of the Community:
Observe check outs and requests to see if changes need to be made.
Do a community survey to evaluate needs of the community:
Do survey winter of 2017.
Evaluate needs for printer and copier updates:
Things are fine now but streamlining may benefit us in the long run. Any changes need to be made after the children’s area is complete.
Approved by Library Board of Trustees on May 23, 2016
Specific Goals, Objectives, and Evaluation
In relation to Long Range Plans
A. The Library Director is required to maintain his/her library accreditation through continuing education opportunities.
B. To keep our collection current.
C. To work with the county library association on funding for library services.
D. Continue the on-going weeding process.
E. To continue to publicize the library through the local newspaper.
F. To maintain the library website and use other digital connections as appropriate to the community.
G. To continue to provide programming for preschoolers.
H. To continue the summer library program.
I. To be informed and to inform legislators, Ossian City Council, county supervisors and the public about library issues.
J. To continue to keep city council informed of building/grounds upkeep as well as other library needs and activities.
K. To continue to evaluate current physical needs for the interior of the library.
Approved 4/23/2018
Board of Trustees
1. The board shall consist of five (5) members, each serving six (6) year term. Each term shall commence July 1st. 2. Members of this board be approved by the City Council 3. At the organizational meeting in June, the Board shall select from its membership, a president, a vice-president, and a secretary. 4. The Board shall meet at least ten (10) times a year. 5. The Board is responsible for hiring the Director, subject to City Council approval, setting library hours, purchasing books and general library operations. 6. Policies set forth by this Board can be added to and/or amended by a 3/5 majority vote at two (2) consecutive meetings of this Board. 7. All board things are subject to the “open meeting” law and must be announced, with time and location included, by publication or in written form posted prominently as per city ordinance. Reviewed 4/23/2018
Library Operational Policies and Procedures
Ossian Public Library
123 West Main Street
Ossian, Iowa 52161
Meetings in the Ossian Public Library 1. The library does not have a separate meeting room. Groups are encouraged to contact the city clerk for the use of the community center. 2. Small groups may be allowed to use the library when the use is library related. 3. Permission of the Library Director is required. Staff availability will be a consideration. 4. Other uses of the library may be allowed occasionally with Library Board approval. 5. Library activities take priority. 6. Any group using the library is responsible for leaving it clean and orderly. 7. There is no smoking in the library. 8. The Library Director is authorized to deny permission to use the library to any group or individual that is disorderly or objectionable or that violates these policies. Reviewed 4/23/2018
Circulation Policies
Audiovisual Equipment
The Ossian library has limited audiovisual equipment. Patrons may arrange to use the equipment with the Library staff.
Appropriate measures, as defined in House File #438, shall be taken by the library staff to recover equipment not returned on time. Further action shall follow with due process of law.
Approved 4/23/2018
Books, Audio Books, and Magazines
Books may be borrowed for a two (2) week period.
Reservations for a specific book are permitted. Reserved books will only be held for 3 days if there is another reserve on the book.
Renewals are possible unless a reservation list exists for a book. Renewals may be made by phone, email or in person.
Current magazines may be borrowed for one (1) week.
New patrons will be limited to 5 items at a time for a probationary period of two (2) months. Once the probationary period is over, there is no limit to the number of materials the patron may check out.
Any resident of Ossian, the surrounding area, nearby cities, or members of open access are eligible to borrow library materials. All patrons must register.
If library materials are lost, the charge will be equal to the replacement value of the library material.
If a book or magazine is damaged, the charge will be according to the extent of the damage. The maximum charge will be the replacement value of the book or magazine.
Confidentiality-the library maintains that all library circulation records, individual reference requests, and reading interests of patrons are confidential. Information may be released only under the provisions of the Code of Iowa.
Approved 4/23/2018
Visual Materials
Visual Materials may be checked out by persons who have a valid library card.
The loan period is one week (with a 1 day grace period)
The library assumes no responsibility for damage caused to a borrower’s media equipment by a video.
Patron is responsible for compliance with all applicable restrictions of the copyright laws. Visual Materials may be used only for private home viewing, and are not licensed for group showings unless specifically identified as such.
Patron is responsible for returning the Visual Materials in good condition. In case of loss, theft, or damage the patron will be charged the full replacement cost of the Material.
Approved 4/23/2018
Interlibrary Loans
Ossian Public Library recognizes the importance of interlibrary loan and networking to provide materials of specialized interest to supplement the local collection. The cost of interlibrary loan must be considered in determining those items appropriate to request.
Interlibrary loan items are provided when available at the lending agency.
The patron shall have three (3) days from notification of item’s arrival to pick it up. The normal two (2) weeks checkout period plus the grace period shall apply unless the lending agency states otherwise.
For items overdue one (1) month, normal billing charges for Ossian Public Library shall apply in addition to any charges made by the lending agency.
Items not returned shall be billed to the patron as billed by the lending agency. Overdue and billing charges shall be included.
Patrons who order interlibrary loan materials and fail to use them shall be charged $5.
Not more than three (3) interlibrary loan requests shall be made for a patron at one time or be in process for a patron at one time.
Exceptions to the above shall be made at the discretion of the director.
Approved 4/23/2018
Fines and fees
There is a one (1) week grace period with no fine.
If materials are not returned by the eighth (8th) day (beginning with the due date), fines will be charged from the due date at five (5) cents a day, per item.
Exceptions: VIDEOS. One day grace period. $1.00 day.
NEW MAGAZINES – one day grace period five cents a day.
Fines are charged for each overdue day excluding Sundays and holidays.
Patron will be declined the right to check out materials until overdue items are returned and the fines have been paid.
Approved 4/23/2018
Audiovisual Borrower Responsibility Statement Name: _____________________________________ Address:__________________________________Phone:_________________________ I take full responsibility for the audiovisual equipment listed below. I will pay the full cost any repair or replacement made necessary because of my action or neglect. I will return all items by ____________(date) to Ossian Public Library. Equipment_______________________________________________________________ Signature/date____________________________________________________________ Materials returned_________________________________________________________ Remarks________________________________________________________________
Continuing Education
The staff is encouraged to avail themselves of the continuing education classes sponsored by the Iowa Library Services, as well as other educational opportunities that will benefit the library.
The library shall pay any registration and/or lunch fees charged in conjunction with the class.
The library shall reimburse staff for the noon meal if the course offering is an all-day session and the meal is not included.
The staff shall be paid at their regular hourly rate for the time actually spent in the meeting.
The library shall pay standard city rates for travel to and from such meetings.
Registration, meals and housing will be paid by the library for the Director’s expenses at such meetings longer than one day.
A paid receipt is required for all expenses that were not prepaid.
Approved 4/23/2018
Computer Use
1. The Ossian Public Library has computers available for patron use and for use by the public.
2. Computer use is limited to regular library hours.
3. The computers have different capabilities Patrons with specific needs will have priority with the computer best suited for their needs.
4. Computer use requires library staff approval.
5. Computer time will be in blocks of ½ hour. After the first half hour the patron must let any waiting patron use the computer. The patron may have more time if no one is waiting.
6. There should be no more than one (1) person at a computer at a time. Exceptions to this are parent and child and work on a joint project, exceptions should be explained to the library staff in advance.
7. Other patrons shall allow the computer user privacy.
8. Library staff may provide some assistance as their other duties allow.
9. Headphones must be used when any programs requiring sound are in use.
10.Library software must remain in the library.
11. No food or drink will be allowed in the patron computer area.
12. There will be a charge for the use of the printers as follows: 10 cents for each page of black and white and 25 cents for each page of color. Patrons are required to tell the library staff prior to printing.
13. Some of the computers may be adjusted for special uses, Language, Low vision, sound, ect. Check with the library staff about special needs.
14. The Library has wireless internet available. A password must be used.
15. Wireless laptops or other devices may be used anywhere in the library except in the library computer area.
16. Patrons using laptops or other personal devices must follow library policies regarding internet use.
Approved 4/23/2018
Internet
1. Iowa law makes it illegal to download or purvey child pornography, purvey pornography to children or to commit fraudulent acts using the internet.
2. It is the policy of the library to comply with the United States copyright laws.
3. The library cannot guarantee confidentiality over the internet.
4. Ossian Public Library’s computers and wireless access shall not be used for any illegal purpose. Patrons may be banned from using computers or wireless connection for any illegal use or misuse of these.
5. Patrons are advised that the internet contains information which may be inaccurate, outdated, or personally offensive. Use of the internet resources carries with it the responsibility to evaluate the quality of the information accessed.
6. . Parent’s are strongly advised to monitor their child’s internet use.
7. Minors are not allowed to give personally identifying information, access inappropriate information, hack networks or participate in other illegal activity. All patrons should exercise caution in sharing information on the internet. The library staff is not responsible for actions taken by patrons including unattended minor children.
Approved 4/23/2018
Website Policy
The Ossian Public Library maintains a website as an extension of the library to inform library users about programs, events, hours and library materials. Links to other websites must be related to the library or of use to library users. Use of the website must follow the display, exhibit and poster policy.
Pictures of identifiable children on the website or social media page must have written permission of the parent or guardian of the child. No names will be used with online photos.
The website must be updated on a regular basis as to best represent the library.
Approved 4/23/2018
Social Media Policy
Social media is defined as any web application, site or account created and maintained by the Ossian Public Library that supports the Ossian Public Library mission statement.
Purpose of the social media
Purpose of the social media employed by the Ossian Public Library is to disseminate information about and promote library programs, news, projects, and ongoing activities to all members of the Ossian community, consistent with the library’s mission statement and to provide a forum for library staff and library users to share opinions and information about library related subjects and issues.
Social Media Guidelines for Library Staff
All posts must be library related.
All photos of identifiable children shall have written permission of the parent /guardian. No names will be used with the photographs.
All posts should be professional, representing the Ossian Public Library.
User comments
Any inappropriate comments will be deleted.
This includes:
Abusive
Off-topic
Contains personal and/or cultural attacks or insults
Promotes hate of any kind
Offensive in nature or contains offensive language
Spam
Potentially libelous
Contains plagiarized material
Contains commercial content.
Approved 4/23/2018
Cooperation with Other Libraries
1. The Ossian Public Library actively promotes cooperation with other libraries to ensure its users access to the information that the need. Within limits set by policy and budget, the library’s resources are available to any patron, even if she or he has access to other libraries, whether public, academic, school, or special. Whenever possible, reciprocal arrangements are made with these other libraries so that the combined resources of the communities may be used to satisfy the information needs of the public.
2. The library supports planning for and participation in networks of cooperating libraries to share resources and technology, exchange information and avoid unnecessary duplication of materials. The library also makes available materials form other libraries through existing state and regional inter-library loan systems.
3. The library is open to staffs of other libraries and encourages formal and informal continuing education of its own staff through field trips and workshops at other libraries.
4. The library believes that through cooperative efforts, a large share of the public will better understand the function and value of library service, and libraries in general will benefit from a broader base of support.
5. Membership in the Iowa Library Association, and the Winneshiek County Library Association are examples of such efforts
Approved 4/23/2018
Collection Development
Collection Development at Ossian Public Library will consist of:
Material Selection
Material Donation
Maintenance of Collection
Reconsideration of Materials
All parts of Collection Development are to reflect the Mission Statement and the Goals of Ossian Public Library as stated by the Board of Directors.
The Ossian Public Library endorses the Library Bill of Rights of the American Library Association as stated below:
Books and other library resources should be provided for the interest, information, and enlightenment of all people of the community the library serves. Materials should not be excluded because of the origin, background, or views of those contributing to their creation.
Libraries should provide materials and information presenting all points of view on current and historical issues. Materials should not be proscribed or removed because of partisan or doctrinal disapproval.
Libraries should challenge censorship in the fulfillment of their responsibility to provide information and enlightenment.
Libraries should cooperate with all persons and groups concerned with resisting abridgment of free expression and free access to ideas.
A person’s right to use a library should not be denied or abridged because of origin, age, background, or views.
Libraries which make exhibit spaces and meeting rooms available to the public they serve should make such facilities available on an equitable basis, regardless of the beliefs or affiliations of individuals or groups requesting their use.
Material Selection
These general criteria are taken into account for all materials selected for the Ossian Public Library.
Current and anticipated needs and interests of the public
Accuracy of content
Timeliness of information
Author’s qualifications and /or reputation
Evaluations in review media
Contribution to diversity or breadth of collections
Receipt of or nomination for major awards or prizes
Quality of production
Affordability
Support of the library’s mission and roles
The Director is responsible for selection and acquisition of materials in all formats.
Donation of Materials
Donated materials will be evaluated by the physical condition of the material and its value to the library collection. Any material donated is an outright gift and may be used, sold or otherwise disposed of at the discretion of the Library Director.
Money for materials is also accepted, materials may have bookplates recognizing the donation. Materials are subject to removal from the collection according to criteria set by the policies of the Library.
*Other memorials and gifts are covered by the Gift and Memorial Policy.
Maintenance of Collection
The collection is maintained and weeded through an ongoing process of collection analysis. Older items are repaired, withdrawn, or replaced based on the following:
The needs and interests of the community
Number of circulations, requests and reserves
Availability of similar materials in the collection
Affordability
Physical condition and age of the item
In print status
Available space
Accuracy of material
Datedness of material
The library staff shall retain the right to dispose of withdrawn material in any way which may be deemed proper and feasible.
Reconsideration of Material
In conjunction with the Collection Development policy, the following procedure will be followed by individuals or groups of individuals who have serious objections to the materials included in any or all collections or the public library. This procedure is desirable in order to evaluate criticism in a fair and judicious manner and to effectively safeguard the opinions of all individuals served by the public library who are not directly involved with the selection process. It also provides a means to avoid the possibility of a biased or prejudicial attitude from consistently influencing selection.
Anyone wishing the library to reconsider any material shall complete the “Request for Reconsideration of Material”. A copy of the Collection development policy will be provided with the Reconsideration form. The form when completed shall be returned to the Library Director or any Library Board Member. The form must be signed and identification shall be given which will allow a proper reply to be made.
Following the return of a “Request for Reconsideration” The Library Director will appoint a review committee to reevaluate the material(s) in question. The committee will consist of at least three people. The committee will select its own chairman and set any rules necessary for conducting orderly business and discussions. The complainant will be notified of dates and times of committee meetings and may attend them.
Upon evaluation of the material(s) in question the review committee will submit its recommendations in writing to the Library Director who will provide them to the Library Board of Trustees at their next scheduled meeting. A discussion of the recommendations will be placed on the Agenda.
Action taken by the Board of Trustees shall be considered final by all parties concerned.
Approved 4/23/2018
Displays, Exhibits, Posters
Exhibits in the library are seen by anyone who walks into the library, both children and adults who may have various degrees of sophistication. The materials of the exhibits must therefore meet what is generally known as “a standard acceptable to the community.”
The use of the library’s facilities by individuals or organizations for displays and/or exhibits other than those which pertain to the library, is not a right but a privilege which is subject to review by the Library Director and/or the Board of Trustees.
The Library Director may grant the privilege of placing exhibits and displays in the library, subject to the following conditions:
No poster, display, exhibit, pamphlet, brochure, leaflet, or booklet shall be exhibited, displayed, or placed without the permission of the library director. All items will be dated when posted/placed.
No outside organization or individual shall be permitted to display or exhibit any materials, leaflets, or posters which advocate the election or defeat of a candidate for public office, or which advocate an affirmative or negative vote for or against any proposition, whether political or otherwise.
No organization or individual shall be permitted to place in the library any box, receptacle, or canister which solicits donations, nor shall any poster or display be permitted which advocates or solicits consideration of any product or item sold by any commercial or charitable enterprise, unless the library benefits directly from such sales. Poster announcing bazaars or programs sponsored by any local educational, religious, or fraternal organization may be displayed provided there is room for such displays and they are of reasonable size. Nothing may be posted that advocates one religion or belief over another.
The Library Director and/or Library Board of Trustees assume no responsibility for the preservation, protection, or possible damage or theft of any item displayed or exhibited. All items placed in the library are done so at the owner’s risk.
Nothing may be posted or removed from exhibits or bulletin boards except by the library director or authorized staff.
The Library Director shall decide on the content and arrangement of all exhibits. Every item must meet the library’s standards of value and quality, and the library/board of trustees reserve the right to reject any part of an exhibit or to change the manner of display.
Persons are strictly forbidden to distribute advertising literature in the library building, to circulate or post petitions, or to solicit funds for any purpose, other than those from which the library will directly benefit. The library will not act as a distribution center for free materials which deal with controversial issues, written form one point of view only.
The Library Director and/or board of trustees are selective in making announcements available for quantity distribution. If the materials offered seem questionable, the director and/or trustees will make the final decision.
Posting of notices and distribution of materials does not imply endorsement by the library director and/or board of trustees.
In all instances, the Library Director and/or Board of Trustees reserve the right to refuse any announcement it considers too commercial, in bad taste, or of doubtful value.
Approved 4/23/2018
Drawings and Promotions
Library staff and board of trustees and their families residing at home are not eligible to participate in library promotions and drawings where prizes are awarded. This does not include reading incentive programs.
Approved 4/23/2018
Fax Machine Use
The fax machine will be available for use by the public during regular library hours, except when being used for library business.
Charges:
To send --$1.00 per page
To receive -- .10 per page
International-- $4.00 per page
The fax machine is available only during library hours unless prior arrangements have been made with the Library Director.
The fax machine will be in a receive mode at all hours, except when the telephone line is otherwise in use.
All incoming faxes should be clearly marked with the recipient’s name and contact information.
Approved 4/23/2018
Monetary Gifts and Memorials
All gifts and memorials are to be noted in the secretary’s records. Money received is placed in the trust account for library use. A donor may designate how they wish the money to be spent.
Approved 4/23/2018
Donor’s Receipt
Donor’s Name__________________________________________________________
Address________________________________________________________________
Phone__________________________________________________________________
Items Donated___________________________________________________________
Quantity/Value___________________________________________________________
Thank you for your donation. The value of your gift, which YOU must estimate, may be used as a tax deduction. Please retain this form as your receipt.
Received by_____________________________________________________________
Hours
Regular hours
Summer Hours
*During Summer Reading Program
Holiday Schedule:
The Library will be closed on the following holidays;
New Year’s Day
Good Friday
Memorial Day
Fourth of July
Labor Day
Thanksgiving
Christmas Eve
Christmas
If any of the above holidays, fall on Sunday, the library will be closed on the following Monday.
The library board of trustees and/or library director may make temporary changes in hours when there are special circumstances.
Approved 4/23/2018
Inter Library loan Request and Agreement
Ossian Public Library
Interlibrary Loan is provided at no cost to the patrons.
Instances when a cost might be involved are shown in the Interlibrary Loan Policy. They include overdue, billing, replacement and failure-to-use and charges. I am aware of the provisions of the policy and agree to pay costs if necessary according to the policy.
Signature:____________________________________________ Library Card Number:_____________
Item Requested:____________________________________________________________________
Date of Request:________________________________________ Staff Initals:________________
Approved 4/23/2018
Emergencies
1. In all cases of emergency, Keep Calm. 2. Emergency phone numbers must be posted by all library telephones. 3. All exits must be clearly marked. 4. Emergency Procedures Policy must be posted in the library. 5. The highest ranking staff member is responsible for all patrons in the library at the time of the emergency. FIRE: In case of fire, evacuate the building immediately. There are two (2) exits. A fire extinguisher is available behind the desk. Call the fire department from a nearby phone. TORNADO: If a siren is sounded in Ossian for a sighted tornado please evacuate the main floor, go to the basement, stay away from windows, get under a heavy table against an inner wall and stay there until the all clear sire has sounded. Staff: Be sure to unlock basement doors for others needing shelter. Take a transistor radio for local information. GAS LEAK: Evacuate the building immediately and call the gas company form a nearby telephone. BOMB THREAT: Evacuate the building, lock the door and call the police. MEDICAL EMERGENCY: Call for an ambulance and use basic first aid techniques as needed. Call 911 Approved 4/23/2018
Patron behavior
1. It is expected that library patrons will conduct themselves with respect and courtesy to the library staff and other patrons. Observance of library policy is expected at all times. Abuse of library privileges will result in a warning by the library director or in his/her absence by the staff member in charge. Continued abuse may result in suspension of some or all library privileges at the discretion of the staff in charge.
2. A patron who feels that he/she has been unfairly suspended may file an appeal in writing to the board of trustees. Appeals will be considered at the next regular board meeting, provided they have been received 7 days prior to the meeting.
Approved 4/23/2018
Volunteers
Ossian Library Board of Trustees sees the need of library volunteers for ongoing assistance to library staff and with programs.
1. The library director is responsible for all volunteers.
2. Schedules will be set at the discretion of the Library Director.
3. Volunteers will observe regular work rules and policies of the library.
4. Possible areas of volunteer activities include:
Shelving books
Reading shelves
Assisting with inventory
Cleaning/straightening shelves
Checking books in/out
Minor repairs
Assisting with programs
5. The director and the volunteer will discuss the expectations for each volunteer‘s duties.
Approved 4/23/2018
Sex Offenders against Minors Policy • In accordance with Chapter 692A of Subtitle 16 of the Code of Iowa, The Board of Trustees for the Ossian Public Library prohibits the presence of sex offenders convicted of sex offenses against minors upon or within 300 feet of library property without written permission of the Library Director.
• The Library Director may only give written permission as a result of a vote at a meeting of the Board of Trustees at which a quorum is present. • Persons barred from library property under the law remain entitled to library service. It is the responsibility of the library user to arrange for a courier to select, check out, and return materials to the library through possession of the library user’s card. • Persons barred from library property will not be served by any library homebound delivery service. • The issuance of a library card to individuals who have been convicted of a sex offence involving a minor does not grant those individuals permission to enter the library or to be present on library property. Individuals convicted of a sex offense against a minor must follow proper library procedures and policies to request and obtain written permission to be on library property, regardless of whether or not they possess a valid library card. • Definition of “Loiter”: means remaining in a place or circulating around a place under circumstances that would warrant a reasonable person to believe that the purpose of the behavior is to enable a sex offender to become familiar with a location where a potential victim may be found, or to satisfy an unlawful sexual desire, or to locate, lure or harass a potential victim. • Suspicious person or persons who appear to be “Loitering” will be reported to the police to be checked out and investigated. • A background check will be performed using the National Sex Offender Registry on all employees, potential employees, and volunteers, including Library board members or potential library board members, who are or will be working on library property. • Violations of this policy will be immediately reported to law enforcement Approved April 23,2018
Personnel
Paydays and salaries-personnel shall be paid at a wage level determined by the board of trustees. Payment shall be made every 2 weeks.
Paid Holidays-The library director shall be granted 8 paid holidays. These holidays will be:
New Year’s Day
Good Friday
Memorial Day
Fourth of July
Labor Day
Thanksgiving Day
Christmas Eve
Christmas Day
In those cases where these holidays fall on a Sunday, the library will be closed on the Monday following.
Closing for celebrations or other occasions that may arise, will be at the discretion of the library director and/or board of trustees.
Vacation- Vacation days, with pay, shall be granted to the library director who has completed one full year of service. The vacation will consist of duration of 1 working week the first year, and 2 weeks after the second full year. After the employee has completed 10 full years of employment the employee shall be entitled to three weeks of vacation. A week of vacation shall be based on the number of hours budgeted for a week.
Vacation benefits can be taken in 1 hour increments, whole day increments or one week or two weeks at a time
You may carry over into your next anniversary year one-half of your vacation time earned and not used.
In the event that a holiday falls within an employee’s vacation period, such day will not be counted as a day of vacation.
Any employee who terminates employment for any reason shall receive any vacation earned and not previously taker. No prorated vacation shall be earned for the year (anniversary date year) in which termination occurs.
Bereavement leave-An employee will be granted 3 days funeral leave to arrange and attend the funeral of the employee’s immediate family consisting of mother, father, brothers, sisters, grandparents, children and spouse. Any such leave shall be only for the scheduled work days falling within the period commencing with the death and extending through the day of the funeral.
An employee will be granted one (1) day funeral leave to attend the funeral of the employee’s brother-in-law, sister-in-law, stepparents, step children and the spouse’s grandchildren and grandparents.
Additional days may be granted beyond the 3 days if travel or unusual circumstances warrant, subject to the approval to the Board of Trustees.
Absence without Pay- If an emergency requires that library Personnel be absent for business or personal reasons, 2 days leave may be taken without pay
Jury duty-personnel may be excused without pay.
The Assistant librarian shall cover hours that the director is absent. If neither is available, either volunteers may be arranged or a substitute may be paid at a level determined by the library board.
Library Staff shall contact the Board President if there are unforeseen circumstances which the library needs to close.
Evaluation- A written evaluation of the library director shall be completed each January. The evaluation shall be signed by the evaluators and the employee. The evaluation will be filed. The evaluation shall be used as a tool to evaluate performance and provide a basis for continuing employment and salary increases.
Personnel Records- Attendance, leave and evaluation records shall be maintained and be available for inspection by library personnel and board.
Resignation-an employee shall inform the president of the board at least two (2) weeks in advance of a planned date of resignation.
Dismissal- An employee shall be dismissed from duty if there is demonstrable incompetence, willful neglect of duty, mental or physical incapacity, or unwillingness to conform to board policy.
Approved 4/23/2018